This is the last part of a five part series discussing the importance of the work environment. We will be discussing how the physical workspace impacts productivity and morale.
The best way to retain and obtain top talent is to have a physical work environment that positively influences productivity, morale, and management. Comfortable and inviting workspaces do not require a game room or giant slide like Google. Consideration should be given to the workspace that will reflect how the individuals and teams work. .
Not every organization can, or is willing to, gut their current office for a complete redesign. Smaller changes over time can be a cost-effective solution. If key staff members are allowed input, it makes it possible for the entire staff to become accustomed to the changes. In order to obtain a sense of ownership from the staff, staff input for any changes needs to occur.
Before making any changes, request input about the negative aspects of their current physical workspace. There will probably be several different responses. Introverts and extroverts will often have opposing opinions. The ultimate goal should be utilizing the full potential of the entire staff so compromise and open communication is necessary.
Analyze how the current space is utilized. Can large areas of unused or dead space be utilized for quiet areas, common spaces, or some other alternatives to increase the work flow, noise problems, or other issues?
The trend is for offices to utilize open office concepts. Regretfully studies show this open office space concept is associated with increased absenteeism and decreased productivity. Stress is increased for both introverts and extroverts due to the lack of privacy, increased noise, and increased distractibility.
The most successful workspaces have open office elements combined with traditional cubicles, conference rooms, some closed offices, and common areas with comfortable tables and chairs. This allows the staff to pick the area that will be most appropriate for them. Team meetings can be scheduled in a conference room or in a closed office. Alternatives for possible quiet spaces will be appreciated by the staff.
The workspace will not be utilized by the staff if they do not feel free to move around at their discretion. The staff should feel that the entire office is to be used by everyone! Management is responsible for establishing this type of .policy and allowing the freedom for the staff to utilize the workspace.
Before making any major changes, experiment with a small area using existing furniture.
Inexpensive furniture can be purchased at retailers such as Ikea or by renting desks and more comfortable chairs or tables. Test runs are great for determining the right mix of open and private space for the organization.
Small changes in physical environment supported by the company culture can encourage the use of the new spaces. This should increase morale, productivity, and retention.
