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Although not as commonplace as a resume or cover letter, a resignation letter is still part of the overall employment process. And writing a letter of resignation doesn’t have to be a complicated effort. Once you’ve decided to move on from your current company and have an exit date in mind, use these tips to write a quick and professional letter of resignation. Not all companies require a formal letter but if you work for one that does, use these 3 easy steps.

1-Put the date in the top left corner and use “Dear (manager’s name)” for your salutation. Use “Sincerely” and your name as your signature.

2-Resignation letters don’t need to be long. A few sentences indicating that you’re resigning and when your last day of work will be is fine. If you had a great experience at the company, express your gratitude for the time you were there. No need to list your reasons for leaving in the letter. Save them for your exit interview or other in-person conversation.

3-Before you hand in your letter of resignation, it’s important to let your manager know, in person, that you are leaving the organization. If your manager is traveling or works remotely and you can’t reach them by phone, using email to inform them is OK, but only as a last resort. Giving two weeks’ notice is standard but if you’re not sure of your last day, talk with your manager then submit your formal resignation letter after you’ve agreed on a date.

You don’t need to overthink your message. Writing a letter of resignation is a straightforward document that is part of the formal process of leaving a company. The most important part of your exit is the conversation you have with your manager. Conduct yourself professionally so that you maintain a positive relationship with your manager, your team, and your colleagues.

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